2018 Contest Rules and Guidelines

2018 Faces of Transportation Photo/Video Contest

Guidelines and Rules

Deadline for Entries: FRIDAY, JUNE 15, 2018

PRIZES!

PHOTOGRAPH:
Best Overall Photograph, $500; People’s Choice, $500

NEW: Social Media Photography Prize, $100

VIDEO:
First Prize, $150; Second Prize, $100; Third Prize, $50

Photos and video containing identifiable individuals must be accompanied by a properly executed model release. Photos must also be accompanied by a caption that describes the scene (no more than 50 words).

Each entrant may also be asked to submit a short (no more than 200-word) piece suitable for posting to the Faces of Transportation blog.

All entries will become the property of the American Association of State Highway and Transportation Officials with full rights of reproduction and use upon receipt as contest entries.

Contest Rules: Contest is open to legal United States residents over the age of 18, staff and/or contract employees of the state departments of transportation, except employees of the American Association of State Highway and Transportation Officials (AASHTO) and their families or persons with whom they are domiciled.

If a photograph or video is deemed to be the property of a State Department of Transportation, it must be submitted with the explicit permission of the agency Director, Commissioner, or Executive Director. If such photograph or video is awarded a prize, the prize money will be awarded to the Department of Transportation as a whole,and distributed at the discretion of the agency Director, Commissioner, or Executive Director.

If the photograph or video is the property of an individual, and such photograph or video is awarded a prize, the individual will be solely responsible for any taxes on the prize.

Photo entries must be submitted as a digital file to the website below. In all categories EXCEPT social media submissions, digital files must be a minimum of 600 dpi quality or better. ALL entries must be accompanied by a completed entry form. A text file with the information and caption (see below) should also be included with the digital media.

Video Content Requirements

All videos must be about or related to transportation.

Judging

Videos will be judged in the following categories:

• Value of the information provided
• Creativity and originality
• Entertainment value
• Production quality

Technical Requirements

Video entries must be uploaded as a digital file to YouTube or Vimeo and the link shared with AASHTO.  If these videos aren’t already posted on YouTube or Vimeo a password protected copy must be posted privately and the password shared with AASHTO.  All entries must be accompanied by a completed entry form. A caption, detailed description of the video and credits must be provided with each entry in Word format.

Categories

In-house productions: videos that are produced by individuals or State DOTs entirely in-house and without the assistance of a private company or outside contractor.

Professionally produced: videos produced by or with the assistance of a private company or outside contractor.

Winners

The videos as selected by AASHTO, will be awarded cash prizes. The winners, along with other submitted videos, may be featured on AASHTO’s Transportation TV or AASHTO’s YouTube Channel.

Important Submission Information

Entrants are responsible for obtaining any model releases or any other permission or license necessary for the submission of the work for this contest and future publication or use. An original or copy of said model release shall accompany entries submitted to AASHTO. Entries lacking model releases, when persons depicted are identifiable, will be disqualified. Entries lacking an appropriate caption will be disqualified.

The contest sponsors shall not be responsible for lost or misdirected entries, or entries damaged in transit to the judging location. Creative composition must be entirely original and not infringe on the right of any third party.

AASHTO will have the right to exhibit, reproduce, and distribute in any manner any or all of the entries. Winners must be willing to demonstrate they have met all contest requirements.

Submitted materials will not be returned. No correspondence will be entered into except with the winners who will be notified by mail and/or telephone. This contest may be revoked or changed without notice.

Limit one prize per agency or individual. Offer void where prohibited by law.

Entries should be submitted online at — https://transportationawards.secure-platform.com/a/solicitations/home/8

For more information, contact David Dubov-Flinn at AASHTO, ddubov@aashto.org (please, no submissions to this address).