2014 Faces of Transportation Contest Guidelines and Rules

2014 Faces of Transportation Photo/Video Contest
Guidelines and Rules

 Deadline for Entries: Thursday, July 31, 2014

PRIZES!
Photograph:
First Prize, $500; People’s Choice Prize, $500;
$125 each for General Public and State DOT Entrants in each category

New! Video:
Novice, $150, Professional, $150

Download the Faces of Transportation Contest Guidelines and Rules 2014
which includes the Entry and Model Release forms, and a convenient checklist!

Photos and video containing identifiable individuals must be accompanied by a properly executed model release (See form below). Photos must also be accompanied by a caption that describes the scene (no more than 50 words).

Each entrant may also be asked to submit a short (no more than 200-word) piece suitable for posting to the Faces of Transportation blog.

All entries will become the property of the American Association of State Highway and Transportation Officials with full rights of reproduction and use upon receipt as contest entries.

Contest Rules: Contest is open to legal United States residents over the age of 18, staff and/or contract employees of the state departments of transportation, except employees of the American Association of State Highway and Transportation Officials (AASHTO) and their families or persons with whom they are domiciled.

If a photograph or video is deemed to be the property of a State Department of Transportation, it must be submitted with the explicit permission of the agency Director, Commissioner, or Executive Director. If such photograph or video is awarded a prize, the prize money will be awarded to the Department of Transportation as a whole, and distributed at the discretion of the agency Director, Commissioner, or Executive Director.

If the photograph or video is the property of an individual, and such photograph or video is awarded a prize, the individual will be solely responsible for any taxes on the prize.

Photo entries must be submitted as a digital file to the address below. Digital files must be a minimum of 600 dpi quality or better. All entries must be accompanied by a completed entry form. A text file with the information and caption (see below) should also be included with the digital media.

Video entries must be uploaded as a digital file to a video-sharing service (such as YouTube, Vimeo, or other). AASHTO may request a copy of the digital file be submitted by e-mail or FTP for judging or usage. If requested, the video file must be of a standard file format such as .mov, .mp4, and in broadcast quality (high definition is preferred). All entries must be accompanied by a completed entry form. A text file with information about the video (see below) should also be included with the digital media.

Important Submission Information

Entrants are responsible for obtaining any model releases or any other permission or license necessary for the submission of the work for this contest and future publication or use. An original or copy of said model release shall accompany entries submitted to AASHTO. Entries lacking model releases, when persons depicted are identifiable, will be disqualified. Entries lacking an appropriate caption will be disqualified.

The contest sponsors shall not be responsible for lost or misdirected entries, or entries damaged in transit to the judging location. Creative composition must be entirely original and not infringe on the right of any third party.

AASHTO will have the right to exhibit, reproduce, and distribute in any manner any or all of the entries. Winners must be willing to demonstrate they have met all contest requirements.

Submitted materials will not be returned. No correspondence will be entered into except with the winners who will be notified by mail and/or telephone. This contest may be revoked or changed without notice.

Limit one prize per agency or individual. Offer void where prohibited by law.

Entries should be submitted to—

AASHTO
Attention: David Dubov-Flinn
Subject: Faces of Transportation 2014 Submittal
faces@transportation.org

For more information, contact David Dubov-Flinn at AASHTO, ddubov@aashto.org (please, no submissions to this address).

CHECKLIST FOR PHOTOGRAPH SUBMITTAL

  • Photograph that includes people
  • Suitable high resolution digital format
  • Letter of permission to submit the entry from your agency Director, Commissioner, or Executive Director, if a state employee
  • Signed and completed model release, if a recognizable individual is present in the photograph
  • Complete, legible caption
  • Completed entry form and all digital files sent to faces@transportation.org

CHECKLIST FOR VIDEO SUBMITTAL

  • Video that includes people
  • Shot in high definition and saved in a suitable digital format
  • Uploaded to a video-sharing site for review
  • Letter of permission to submit the entry from your agency Director, Commissioner, or Executive Director, if a state employee
  • Signed model release, if a recognizable individual is present in the video
  • Complete, legible caption
  • Completed entry form, (letter, if applicable) model release, and caption files sent to faces@transportation.org

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